Accounting & taxes: setup, monthly compliance, HQ‑friendly reporting
We set up accounting and run the monthly cycle: bookkeeping, tax compliance as applicable, payroll linkage, and reporting your HQ can understand. From “minimal compliance” to management reporting.
Scope
- Accounting setup aligned to your business model
- Monthly close and reconciliations
- Tax/compliance calendar with deadline control
- CFO/HQ‑friendly reporting pack
What you get
We ship concrete deliverables: documents, checklists, and a roadmap — not just calls.
Setup
- Onboarding and data collection
- Chart of accounts and accounting rules
- Compliance calendar
Monthly cycle
- Bookkeeping and reconciliations
- Reporting files and summaries
- Invoice/document support
HQ support
- Management pack (optional)
- Tax/risk explanations in plain English
- Bank/audit request readiness
Artifacts you keep
- Compliance calendar (tax/reporting)
- Chart of accounts + high‑level accounting policy
- Primary docs handover template
- Monthly HQ summary/report pack (per package)
- Counterparty & document register (optional)
- Bank/audit evidence folder structure
- Month‑close checklist
- Quarterly process improvement recommendations
How it works step by step
We move through milestones with clear ownership. Your team always knows what’s next.
Steps
- Onboarding: collect inputs and documents; define ops and reporting model.
- Setup: configure chart of accounts, workflows, compliance calendar, document retention.
- Monthly close: run bookkeeping, reconciliations, reporting and deadline control.
- Year‑end: prepare annual packs and process improvements plan.
Roles & responsibilities
- Set up accounting for your model (trade/services/import)
- Run monthly cycle and reconciliations
- Maintain tax/compliance calendar and deadlines
- Explain numbers and risks in CFO language
- Prepare bank/audit support packs when requested
- Provide primary docs (invoices, contracts, statements)
- Agree approvals and data access processes
- Pay taxes/fees per instructions
- Confirm key decisions (payment structure/counterparties)
- Assign a finance/ops point of contact
Packages and typical fee ranges
For budgeting, we show typical ranges. Final fee is fixed after scope confirmation.
Zero activity
- Maintain status
- Deadline calendar
- Minimal reporting
Base
- Bookkeeping & reconciliations
- Compliance as applicable
- Monthly summary for HQ
Growth
- Everything in Base
- Management pack (optional)
- Import/HR integration
- Bank/audit readiness support
We prefer fixed‑scope milestones — easier to control timeline, quality and budget.
Typical scenarios & outcomes
Anonymised examples so you can see how it looks for an international team.
Trade + imports
Need accounting linked to shipments and document retention.
Outcome: Accounting set up + calendar + clean monthly close workflow.
B2B services
HQ needed transparent reporting and bank evidence logic.
Outcome: CFO‑ready monthly pack + bank evidence folder.
Growth → bank/audit
Volume grew and bank requested transaction evidence.
Outcome: Evidence pack assembled + retention process introduced.
What clients say
“We finally got reporting we can share with the CFO without translating everything.”
“Compliance calendar prevented missed deadlines — predictable now.”
Our USP for international companies
- One PM and a transparent tracker (Notion/Jira/Google Sheets) — no dropped threads.
- Communication and key docs in EN; RU available; ES on request.
- Compliance‑first: KYC/UBO clarity, source‑of‑funds narrative, bank‑ready documentation pack.
- Fixed‑scope milestones: predictable budget and timeline control.
- Local contractor network (legal, accounting, notary, translation) — managed by us.
- Corporate‑style deliverables: board memo, risk register, checklists and an artifacts folder.
Questions we get a lot
Do you handle taxes end‑to‑end?
We manage the process and monthly cycle. Exact filings depend on your model and local requirements — confirmed during onboarding.
Can we keep accounting “just for the bank”?
You can set a minimal pack for KYC/banking, but basic bookkeeping and evidence retention still matter.
Do you support multi‑currency?
Yes — we define rules and evidence requirements during setup.
Can you add management reporting?
Yes — P&L, cashflow, KPIs can be added based on your needs.
Need stable accounting and compliance your HQ can rely on?
Send a request — we’ll reply with 2–3 tracks, key risks and the next step. NDA is available.